Exhibitor Manual

For assistance, please contact our Exhibitor Service Department at 1-800-811-7151 or 203-840-5610.

What to do and when to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more informationDouble-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Please note the DEADLINE DATES - completing these early can save you up to 30%.

Contractor Type

Contractor
Name

Discount Date
(If Applicable)

Telephone

Audio Visual (Booth)

FREEMAN AV

August 22, 2016

702.352.1468

Audio Visual (Meeting Room)

FREEMAN AV

August 22, 2016

702.352.1468

Badges

CompuSystems, Inc.

September 14, 2016

708.786.5565

Booth Carpet Brochure

FREEMAN

August 22, 2016

702.579.1700

Booth Carpet Order Form

FREEMAN

August 22, 2016

702.579.1700

Booth Furnishing Essentials Brochure

FREEMAN

August 22, 2016

702.579.1700

Booth Accessories

FREEMAN

August 22, 2016

702.579.1700

Business Center

Sands/SES

 

NO DEADLINE

702.733.5070

Cable Television

Sands/SES

 

August 25, 2016

702.733.5655

Catering Brochure

Sands/ Venetian

 

August 25, 2016

702.733.5366

Cleaning

Sands/SES

 

August 25, 2016

702.733.5070

Computer Rental/Office Equipment

FREEMAN AV

 

August 22, 2016

702.352.1468

Customs / International
Freight Forwarder

Phoenix International Business Logistics, Inc.

 

August 28 – September 4, 2016

908.355.8900

Electrical and Plumbing

Sands/SES

 

August 25, 2016

702.733.5070

Exhibitor Insurance

John Buttine Insurance

 

NO DEADLINE

212.697.1010

Floral

Spring Valley Floral

NO DEADLINE

845.268.7555

General Contractor

FREEMAN

August 22, 2016

702.579.1700

Hanging Signs, Hanging Truss, Chain Truss,
Chain Hoist Theatrical Lighting,
Stagehand Labor

Sands/SES

 

August 25, 2016

702.733.5070

Host/Hostess/Model

Judy Venn & Associates

Payment due 7 days before show opening

800.553.8855;
702.259.4494

Hotel & Travel

Vision Expo Travel Desk

 

August 15, 2016

800.742.3976

Lead Retrieval

CompuSystems, Inc.

July 15, 2016

866.600.5323;
708.786.5565

Photography

Oscar Einzig

NO DEADLINE

312.922.0056

Rental Exhibits

FREEMAN

August 22, 2016

702.579.1700

Request to Use an Exhibitor
Appointed Contractor

Exhibitor Appointed Contractor

 

August 12, 2016

203.840.5890;
203.840.9432

Security Guards

Century Security

August 24, 2016

407.226.1168

Shipments Direct to Show

FREEMAN

By Target beginning September 12, 2016

702.579.1700

Shipments to Warehouse

FREEMAN

August 15-September 6, 2016

702.579.1700

Hanging Signs

FREEMAN

August 22, 2016

702.579.1700

Telephone/Internet

Sands/SES

August 25, 2016

702.733.5531

Event Guide Exhibitor Listing Deadline

Felicia Grosso

Deadline to come

203-840-5328

 

Event Sponsorship

Dana Brady

NO DEADLINE

203.840.5362

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Alert to Exhibitors!!

BEWARE of the Fair Guide
Reed Exhibitions and The International Vision Expo West Show does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or Vision Expo West. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of Vision Expo West – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide
Reed Exhibitions and International Vision Expo West Show also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or Vision Expo West. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of Vision Expo West – again, do not be fooled. The Expo-Guide currently operates out of Mexico.
For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the VEW name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a VEW salesperson ASAP.

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